Environmental, Social & Governance (ESG) Policy
Last Updated: July 1, 2023
Loopio Inc., together with Loopio UK Ltd. (previously Avnio Ltd.), and all other affiliates and subsidiaries (collectively “Loopio”) is a group of privately held companies that provides a software as a service (SaaS) platform that assists companies in curating, reviewing, maintaining and accessing a library of content for responding to requests for proposals (RFPs), request for information (RFIs), due diligence questionnaires (DDQs), and security questionnaires (SQs).
Our approach to Loopio’s policies and operational controls for social risks, ethical dealings, health and safety, and environmental concerns is facilitated by a top-down mandate. This Environmental, Social and Governance Policy (the “Policy”) has been reviewed and approved by Loopio’s Risk and Audit Board Committee and supported by Loopio’s Senior Leadership Team.
Loopio strives to build an equitable, diverse, and sustainable workplace through the combination of an employee Code of Conduct, ethics, social governance, and environmental policies. This Policy establishes Loopio’s various business dealings from engaging with suppliers to entering into contracts with our customers, vendors and other stakeholders.
At Loopio, we make responsible choices with our business operations to drive sustainability excellence across our business. We do this by setting guidelines for how we manage and grow our business with the support of all Loopio employees, suppliers, and partners. Loopio supports and encourages efforts to reduce our impact on the environment.
The following principles will guide our decisions and promote the continued development of our environmental workplace practices:
- Continually develop innovative solutions to reduce the impact of our operations on the environment;
- Support a ‘remote work’ company, reducing the need for employees to drive to and from work;
- Organize and visually promote our own office and kitchen waste with a comprehensive recycling system;
- Promote and fund the use of technology for a paperless workplace;
- Select office locations that promote access to public transportation and other environmentally friendly commuting options;
- Reduce non-essential business travel where feasible through the use of technologies such as videoconferencing; and
- Educate our employees about environmental issues and Loopio’s impacts, policy, and initiatives.
Human Rights (including modern slavery)
Loopio is committed to improving transparency into our practices to combat slavery and human trafficking in our business and supply chain. Loopio is dedicated to ensuring the protection of basic human rights in all its aspects of business. Loopio’s Modern Slavery Statement reflects our commitment to acting ethically and with integrity in all our business relationships and to implementing and enforcing effective systems and controls to ensure slavery and human trafficking is not taking place anywhere in our supply chains. More information on Loopio’s Modern Slavery Statement can be found here.
Health and Safety
Loopio is committed to maintaining a healthy and safe working environment. Loopio adheres to all applicable laws and leading health and safety standards and we require all of our employees to complete health and safety training. Loopio has also established a Joint Health and Safety Committee (JH&SC) to ensure a safe and healthy workplace for all, as well as our compliance with the foregoing commitment.
Diversity, Equity, Inclusion and Belonging (DEIB)
At Loopio, we take valuable time to measure diversity and inclusion in all of its forms. Equal opportunity is integral to our recruitment process and we seek to maintain a positive workplace, free from discrimination and inclusive of fairness, and equality. It’s important to us that we regularly engage with our employees and key stakeholders to understand how diverse our workforce is, as well as how equitable and inclusive Loopio is for employees of all backgrounds and identities. More information about Loopio’s DEIB Annual Report can be found here.
Loopio encourages participation in its Employee Resource Groups (ERGs) which are internal groups that come together over a shared interest in supporting and amplifying the experiences of a certain group. Our ERGs include: Breathing Space (Mental Health), Gradients (Diversity), Loopio Women’s Network (Women and their allies), Rainbow Spectrum (LGBTQ2S+).
Loopio regularly hosts events through these ERGs to build out opportunities for its employees to engage with each other and the broader community. The mission of our ERGs is to partner Loopio with the broader community to promote diversity, equity, and inclusion.
Conflicts of Interest
Every Loopio employee has the personal responsibility to protect its reputation and to act with honesty and integrity in all dealings with customers, business partners, vendors and fellow Loopio employees. This requirement is set out in Loopio’s Employee Handbook. Compliance with all applicable laws, rules and regulations related to company activities is mandatory and employees conduct must be such as to avoid even the appearance of impropriety.
All Loopio employees are expected to act in the best interest of the company and to exercise sound judgement when working on Loopio’s behalf. This means that all business decisions should be made free from any conflict of interest.
Anti-Money Laundering, Bribery and Corruption
Loopio explicitly prohibits any employee, director, or other individual acting on behalf of Loopio, from giving, offering, or promising a loan, reward, advantage, or benefit of any kind to another individual in order to obtain any business advantage. This is mandated in Loopio’s Employee Handbook.
We are committed to ensuring a fair and ethical workplace for our employees and our partners with whom we do business with. Offering or accepting gifts or entertainment of any kind must always be done in accordance with the law and local business practice and shall only be made if permitted under Loopio’s customers applicable internal rules.
Whistle Blower Policy
Loopio’s Employee Handbook requires management and/or the People Team to review every complaint of harassment, violence, or bullying in the workplace that is reported. A workplace investigation may also take place as a result of information that comes to light from a whistleblowing disclosure, or through another avenue.
Loopio is committed to integrity and ethical behaviour in the workplace, and will foster and maintain an environment where employees can work safely, appropriately, and lawfully. Loopio’s Whistleblower Policy has been adopted to ensure that all employees understand that they may report any wrongdoing that may adversely impact Loopio, Loopio employees, Loopio customers/ shareholders/ investors, or the public at large, without fear of retaliation or a negative impact on their employment.
Changes to this Policy
We reserve the right to update this Policy at any time to reflect changes to our internal practices. The revised Policy will be posted on this website. We strongly encourage you to refer to this Policy often for the latest information about our practices.
If you have any questions or comments about this Policy, please contact us at:
310 Spadina Ave. Suite 600
Toronto, Ontario M5T 2E8 Canada
Attention: Legal Department