Proposal Management Software

Streamline Your Proposal Process, Easily & Efficiently

With proposal software, you’ll never have to choose between quality and speed again.

Trusted by 1,300+ Leading Brands

  • Loopio's customers: Hubspot, Ceridian, Dropbox, Docusign, At&T, American Express Loopio's customers: Hubspot, Ceridian, Dropbox, Docusign, At&T, American Express
  • Loopio' G2 Awards in Summer 2022 for Leader, Best Usability, and Easiest to do business with

Execute Quality Proposals—On Time, Every Time

Dynamic proposal templates automatically pull your best content into one document—making the process a breeze for your whole team.

A sample proposal page generated by Loopio


What is a Proposal Management Software?

Proposal management software streamlines the RFP response process for companies of all sizes. Responding to each proposal by hand can be extremely time-consuming, which is why many companies are now choosing to automate their responses through niche software.

Proposal management software tools make it easy for organizations to manage all of their RFP-related tasks and items. If you manage a particularly complex RFP process, it can be especially difficult to keep up with your to-do list (you may even overlook certain items from time to time). This is why it’s crucial to have some sort of system in place to help you stay on track.

Curious to know how some businesses are automating tedious proposal tasks? There’s three main functionalities in proposal software that simplifies the process.

  • Proposal

    Organize your content in one location so your team can easily access the company’s best answers in one central library.
  • Auto-Fill

    Use intelligent proposal automation to suggest the correct answers—so you’re not copying and pasting for every new response.
  • Easy-to-use Templates

    Using a pre-set proposal template helps your team speed up the process from start to finish—no more manual formatting required.

Using a pre-set proposal template helps your team speed up the process from start to finish—no more manual formatting required.

Winning bids is hard enough without having to deal with the challenges of RFP management itself. With proposal management software, you can focus your attention on what really matters—crafting quality responses. With the right proposal software, you can be well on your way to winning more business and speeding up the sales cycle.

Loopio is the best proposal management software for businesses because it helps them centralize their RFP content and automate RFP responses. You can also collaborate across teams, opening the door to even more opportunities with your RFP process.

Trusted by 1,300 leading brands, including American Express and PayPal, Loopio allows users to leverage their RFPs for a competitive advantage. This cloud-based software makes it possible for users to reduce the chaos and streamline their RFP process for quicker results. Automating your RFP tasks with Loopio can help improve your business operations across the board.

“We’ve completed nearly 600 RFPs in 10 months and have not missed a single deadline.”
Stephen Remmert, Sales Support Project Lead

Using Software: How Do You Manage a Proposal?

Online proposal software can help you manage your RFP process, saving you valuable time and money. When looking for the best proposal software for your business, it’s important to keep a few things in mind. First, what are you ultimately hoping to achieve with this kind of software? What need will it be able to fill?

You should also consider your budget. What are you willing to spend on your proposal software, and will the return on investment (ROI) be worth it in the long run? A survey among Loopio customers find that they’re saving more time per bid, plus increasing their likelihood of winning through proposal management software.

More RFP Responses
Our users have higher response rates than ever before.
Win More Business
Loopio customers close more business since using our software.
Time Savings
Our customers spend less time overall answering RFPs.

That said, there are different types of proposal software, so it’s important to know exactly what you’re looking for. If you’re trying to create a Word document version (or Microsoft proposal software), you’ll want a system that’ll allow you to export the full document with ease.

Best Proposal Management Software

According to Hubspot, the best proposal software for 2022 includes:

  1. Loopio: best suited for mid-market and enterprise organizations
  2. Bidsketch: better for smaller teams that prefer to pay per user
  3. Nusii: ideal for agencies in need of flexible, freelancer plans

Proposal software can be useful to your company in several different ways, but to reap the full benefits of the software, you should ideally choose a platform that integrates well with the systems you already have in place—or is built with a team like yours in mind. Doing so can ensure better alignment between platforms and promote greater accuracy.

Loopio is ideal for the following industries:

If you use Salesforce, finding a tool where you can start proposals directly from your CRM tool is ideal as it encourages clear collaboration and handoff between sales and proposal teams. In addition, users can attach graphs, reports, and other items through their cloud storage services and access insightful reporting.

The Benefits of Proposal Automation Software

Proposal automation software automates the proposal process, freeing users from the manual, repetitive tasks associated with crafting and responding to proposals.

With proposal management software you can easily keep track of your RFPs and get them sent out on time. You might even answer questions through a proposal app if you frequently work from your mobile device through integrations like Slack, or Microsoft Teams.

In most cases, proposal apps are capable of handling the same tasks as desktop applications, so you don’t have to feel that you’re compromising features and performance for remote access to your RFP items. You can also use an automation proposal template for ideas on how to get started with the process.

Another advantage to using automation tools is that they utilize predictive features to help you find what you need so that you spend less time manually searching for answers. Loopio’s RFP automation software finds and suggests the right answers, allowing users to focus more time and energy on running their business.

With Loopio’s automation software you can create high-quality responses to all of your proposals, no matter how many you’re dealing with. Automation speeds up the process and helps ensure greater accuracy by reducing human errors.

“Loopio provides a HUGE saving of time that creates a trickle-down effect for everybody on our team. If our SME is receiving a better version of a first draft with more up-to-date answers, they spend a lot less time rewriting things. Now, we can more easily identify content that needs to be tailored and invest our time in focusing on the quality of our responses.“
Michael Mannella, Manager of Business Development

The Industry’s Best RFP Management Software

RFP database software can help users simplify their RFP process and craft quicker, easier responses. One of the benefits of using open source RFP software is that anyone on your team can log onto the platform and make changes to their RFP documents as needed. This can help keep you maintain an accurate, up-to-date database.

When looking for an RFP management software platform, it’s a good idea to consider the software’s ease of use. How easily can users access and change information? How quickly can they retrieve the information and documents they need?

Loopio is the best RFP management software because it helps businesses with the process by centralizing their best RFP content, automating their responses, and allowing for seamless collaboration between employees. With Loopio you get on-demand, accurate answers from a smart library, allowing you to craft the best RFP responses possible.

Rather than copy-and-pasting answers from past projects, you can autofill answers with the platform’s intelligent automation tools. This can help you move through the process faster and ultimately boost your win rate. Loopio’s RFP management software can help you achieve your goals without the hassle of manual tasks.

Using a Proposal Template

A proposal template can help you build solid proposals. By using a business proposal template, you may be able to respond faster, and beat out your competitors. While starting from scratch is certainly an option, it can be helpful to use a template, especially if you’re new to crafting proposals.

Proposal Template Example:

The template selection feature in Loopio

If you’re know the procurement team wants a specific format, you can export a proposal template Word file directly from your RFP software. (Want to learn how? Read more about Loopio’s integrations.)

  • How do you create a proposal template?

    Go into your proposal management software. You can typically access a ‘templates’ section from the homepage. You’ll be able to select the ‘templates’ option, then add repeatable elements that you need across every proposal, like company logo, information, executive summary, proposal cover letter, and key value drivers.

  • How do you write a proposal for a template?

    Proposal templates often include information such as date, contact info, and work requirements. Essentially, it should include all the branding requirements and repeatable information that your team will always include in a proposal. This way, you’re simply filling in answers during the response process—not creating a draft from scratch each time.

How does it help? Well, a good proposal template will walk you through each step of the process—prompting you to enter all relevant information to help clients get a better understanding of your business and what you bring to the table. Following a proposal template ensures you don’t skip over any critical information. It provides a great amount of consistency to your team’s bids—particularly if you several response team members are involved, like sales, sales engineers, solutions, and proposal managers.

Next Steps: Proposal Tracking Software

Proposal tracking software is essential to keeping track of your proposals, monitoring as they move through each stage of the pipeline, and working to quickly identify—and correct—any errors that arise.

There are different types of tracking software for different industries. Some platforms are better for smaller businesses, while others cater to large companies responsible for large volumes of proposals. Finding the software that suits your business needs is key to winning bids. You want something that’s compatible with your company and existing systems and can nicely complement your proposal process.

Loopio’s RFP software is particularly useful for software and for financial services companies to collaborate on complex responses, including due diligence questionnaires. With Loopio, proposal software contributors can find quick, reliable information to help keep their content accurate and up-to-date.

The platform’s smart content management tools make it easy to get the answers you need without having to sift through piles of useless, outdated information. What’s more, Loopio’s intelligent automation tools can detect questions and suggest answers, eliminating the need for manual data entry.

Similarly, Loopio’s software is also useful for healthcare teams, helping to streamline and standardize their RFP response process. The main benefit? You can easily automate workflows and build standard proposal milestones, so your team knows exactly when they each need to be part of the process—and you can easily identify which bids are stuck, or ready for submission.

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