Proposal Management Software
Streamline Your Proposal Process, Easily & Efficiently
With proposal software, you’ll never have to choose between quality and speed again.
Trusted by 1,500+ Leading Brands
Execute Quality Proposals—On Time, Every Time
Dynamic proposal templates automatically pull your best content into one document—making the proposal process a breeze for your whole team. Proposal software = better proposals.
What is a Proposal Management Software?
Proposal management software streamlines the RFP response process for companies of all sizes. Responding to each RFP by hand can be extremely time-consuming, which is why many companies are now choosing to automate their responses through proposal software.
Proposal management software tools make it easy for organizations to manage all of their RFP-related tasks and items. If you manage a particularly complex proposal process, it can be especially difficult to keep up with your to-do list (you may even overlook certain items from time to time). This is why it’s crucial to have some sort of system in place to help you stay on track––and craft better proposals.
Curious to know how some businesses are automating tedious proposal tasks? There are three main functionalities in proposal software that simplifies the process.
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Proposal
LibraryFor better proposals, organize your content in one location so your team can easily access the best answers in the proposal creation process. -
Auto-Fill
AnswersUse intelligent automation to suggest answers for personalized proposals—so you’re not copying and pasting in the proposal writing process. -
Easy-to-use Templates
Using customizable proposal templates can help your team speed up the process from start to finish—and create professional looking proposals.
Winning bids is hard enough without having to deal with the challenges of RFP management itself. With proposal management software, you can focus your attention on what really matters—crafting quality responses. With the right proposal management software, you can be well on your way to winning more business and speeding up the sales cycle.
Loopio is the best proposal software for businesses because it helps them centralize their proposal documents and create proposals automatically. You can also collaborate across teams, opening the door to even more opportunities with your RFP process.
Trusted by 1,300 leading brands, including American Express and PayPal, Loopio allows users to leverage their RFPs for a competitive advantage. This cloud-based proposal software makes it possible for users to reduce the chaos and streamline their proposal process for quicker results. Automating your RFP tasks with Loopio can help improve your business operations across the board.
operations across the board.
“We've completed nearly 600 RFPs in 10 months and have not missed a single deadline."
Using Proposal Software: How Do You Manage a Proposal?
Online proposal software can help you manage your RFP process, saving you valuable time and money. When looking for the business proposal software, it’s important to keep a few things in mind. First, what are you ultimately hoping to achieve with this kind of software? What software tools will you need?
You should also consider your budget. What are you willing to spend on your proposal software solutions, and will the return on investment (ROI) be worth it in the long run? A survey among Loopio customers find that they’re saving more time per bid, plus increasing their likelihood of winning through proposal management software.
That said, there are different types of proposal management software, so it’s important to know exactly what you’re looking for. If you’re trying to create a Word document version (or Microsoft proposal software), you’ll want a system that’ll allow you to export the full document with ease.
Online proposal software can be useful to your company in several different ways, but to reap the full benefits of the software, you should ideally choose a platform that integrates well with the systems you already have in place for proposal management—or is built with a team like yours in mind. Doing so can ensure better alignment between platforms and promote greater accuracy.
Loopio is the best proposal software for the following industries:
- Financial Services and asset management
- Healthcare and medical technology
- Software and IT service companies
If you use Salesforce, finding proposal management software tools where you can start proposals directly from your CRM is ideal as it encourages proposal collaboration and handoff between sales and proposal teams. In addition, users can attach graphs, reports, and other items through their cloud storage services and access insightful reporting.
The Benefits of Proposal Automation Software
Proposal automation software automates the response process, freeing users from the manual, repetitive tasks associated with crafting and responding to proposals.
With proposal management software you can easily keep track of your RFPs and get them sent out on time. You might even answer questions through a proposal app if you frequently work from your mobile device through integrations like Slack, or Microsoft Teams.
In most cases, proposal apps are capable of handling the same tasks as desktop applications, so you don’t have to feel that you’re compromising features and performance for remote access to your RFP items. You can also use an automation proposal template for ideas on how to get started with the process.
Another advantage to using automation tools is that they utilize predictive features to help you find what you need so that you spend less time manually searching for answers. Loopio’s RFP automation software finds and suggests the right answers, allowing users to focus more time and energy on running their business––and creating better proposals.
With Loopio’s proposal software solution you can create high-quality responses to all of your RFPs, no matter how many you’re dealing with. Automation speeds up the process and helps ensure greater accuracy by reducing human errors.
“Loopio provides a HUGE saving of time that creates a trickle-down effect for everybody on our team. If our SME is receiving a better version of a first draft with more up-to-date answers, they spend a lot less time rewriting things. Now, we can more easily identify content that needs to be tailored and invest our time in focusing on the quality of our responses.“
The Industry's Best RFP Management Software
Software tools can help users simplify their RFP process and craft quicker, easier responses. One of the benefits of using proposal management software tools is that anyone on your team can log onto the platform and make changes to their proposal documents as needed. This can help keep you maintain an accurate, up-to-date database.
When looking for the best proposal management software, it’s a good idea to consider the software’s ease of use. How easily can users access and change information? How quickly can they retrieve the information and documents they need?
Loopio is the best RFP management software because it helps businesses with the process by centralizing their best RFP content, automating their responses, and allowing for seamless collaboration with sales teams in project management. With Loopio you get on-demand, accurate answers from a smart library, allowing you to craft the better proposals quickly.
Rather than copy-and-pasting answers from past projects, you can autofill answers with the platform’s intelligent automation tools. This can help you move through the process faster and ultimately boost your win rate. Loopio’s RFP management software can help you achieve your goals as a proposal manager without the hassle of manual tasks.
Using Proposal Templates for the Proposal Creation Process
Proposal templates can help you build solid proposals. By using a business proposal template, you may be able to respond faster, and beat out your competitors. While starting from scratch is certainly an option, it can be helpful to use a template, especially if you’re new to creating proposals.
Proposal Template Example:
If you’re know the procurement team wants a specific format, you can export a proposal template Word file directly from your RFP software. (Want to learn how? Read more about Loopio’s integrations.)
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How do you create a proposal template?
Go into your proposal management software. You can typically access a ‘templates’ section from the homepage. You’ll be able to select the ‘templates’ option, then add repeatable elements that you need across every proposal, like company logo, information, executive summary, proposal cover letter, and key value drivers.
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How do you write a proposal for a template?
Your template include information such as date, contact info, and work requirements. Essentially, it should include all the branding requirements and repeatable information that your team will always need to create proposals for prospective clients. This way, you’re simply filling in answers during the response process—not creating a draft from scratch each time.
How does it help? Well, a good proposal template will walk you through each step of the process—prompting you to enter all relevant information to help clients get a better understanding of your business and what you bring to the table. Following a proposal template ensures you don’t skip over any critical information. It provides a great amount of consistency to your team’s bids—particularly if you several proposal team members are involved, like sales, sales engineers, solutions, and proposal managers.
Next Steps: Proposal Tracking Software
The best proposal software can keeps track of your proposals, monitoring as they move through each stage of the pipeline, and working to quickly identify—and correct—any errors that arise.
There are different types of tracking software for different industries. Some platforms are better for smaller businesses, while others cater to large companies responsible for large volumes of proposals. Finding the software that suits your business needs is key to winning bids. You want something that’s compatible with your company and existing systems and can nicely complement your proposal process.
Loopio’s RFP software is particularly useful for software and for financial services companies to collaborate on complex responses, including due diligence questionnaires. With Loopio, proposal software contributors can find quick, reliable information to help keep their content accurate and up-to-date.
The platform’s smart content management tools make it easy to get the answers you need without having to sift through piles of useless, outdated information. What’s more, Loopio’s intelligent automation tools can detect questions and suggest answers, eliminating the need for manual data entry.
Similarly, Loopio’s software is also useful for healthcare teams, helping to streamline and standardize their RFP response process. The main benefit? You can easily automate workflows and build standard proposal milestones, so your team knows exactly when they each need to be part of the process—and you can easily identify which bids are stuck, or ready for submission.
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