Supplier Code of Conduct Notice
Last Updated: July 2025
About Loopio
Loopio Inc., together with Loopio UK Ltd., Loopio India Software Private Limited and all other affiliates and subsidiaries (collectively “Loopio”), is a privately held group of companies that provides a software-as-a-service (SaaS) platform to help organizations curate, manage, and access content for responding to RFPs, RFIs, DDQs, and SQs (the “Services”).
Our Supply-Chain
As a remote-first organization, Loopio’s supply chain primarily involves the procurement of software services. However, we engage with a diverse network of suppliers across multiple countries and are committed to ensuring that all our suppliers uphold the same high standards of ethics and integrity that guide our own operations.
Corporate integrity, responsible procurement, and the safety and well-being of workers throughout the global supply chain are paramount to Loopio. These principles apply to all aspects of our business and extend to all manufacturers, distributors, vendors, and other suppliers (each a “Supplier” and collectively “Suppliers”) providing products or services to Loopio.
To do business with Loopio, Suppliers must operate in a socially and environmentally responsible manner across all regions in which they operate. We seek to achieve these goals through active partnership, working together to continually improve sourcing standards and global supply chain practices.
This Supplier Code of Conduct Notice (this “Notice”) sets out the minimum standards that all Suppliers must meet when conducting business with Loopio, including but not limited to:
- Treatment of workers
- Workplace health and safety
- Environmental impact of Supplier operations
- Ethical business practices, including management of conflicts of interest
Applicability
This Notice applies to all Suppliers providing goods and services to Loopio. Suppliers are responsible for ensuring compliance with the standards set forth in this Notice across their entire operations and throughout their full product supply chain, as applicable. Specifically, this Notice covers:
- the Supplier’s own facilities, including manufacturing, distribution, and packaging sites (“Facility(ies)”); and
- the Supplier’s suppliers, agents, subcontractors, and their respective Facilities.
Modern Slavery & Human Trafficking
Pursuant to Loopio’s Modern Slavery Policy, Suppliers must not engage in any form of slavery or human trafficking, which are strictly prohibited throughout the supply chain. All labour must be voluntary. Slavery includes any compelled, involuntary, or forced labour, such as labour performed by children, bonded labour, indentured labour, and prison labour.
Workers have the right to freely choose their employment. Suppliers must not require workers to (i) surrender control of their original identification documents or work permits; or (ii) pay fees or deposits in exchange for the right to work.
Suppliers must also ensure that workers have the right to freedom of movement, including the right to (i) leave the Supplier’s facilities upon reasonable notice and at the end of each workday; and (ii) terminate their employment or work arrangement without undue restriction or penalty, and without any requirement to pay fees.
Compensation & Benefits
Suppliers must compensate all workers with wages-including overtime pay-and benefits that meet or exceed the highest of (i) the minimum standards established by applicable laws; (ii) the terms of any applicable collective agreements; and (iii) relevant industry benchmark standards.
Wages and benefits must be paid in full and on time, in accordance with all applicable legal requirements.
No Discrimination, Abuse, or Harassment
Suppliers must not engage in discrimination in any aspect of employment, including hiring, compensation, training, promotion, advancement, termination, retirement, or any other employment practice. Employment decisions must be based solely on a worker’s ability to perform the job and must not be influenced by race, color, ethnic or national origin, gender, gender identity, sexual orientation, military or veteran status, political beliefs, religion, age, language, civil, marital, or pregnancy status, social condition, disability, or any other protected characteristic.
Suppliers must treat all workers with dignity and respect. Under no circumstances may workers be subjected to corporal punishment or any form of abuse, including physical, verbal, sexual, or psychological abuse or harassment. Suppliers must also ensure that such conduct is not tolerated or permitted by any of their own suppliers, agents, or subcontractors.
Health & Safety
Suppliers must provide a safe, healthy, and sanitary working environment for all workers. They are required to take reasonable measures to prevent workplace hazards, accidents, and work-related injuries.
If a Supplier offers residential or dining facilities to workers, these must also be maintained to ensure safety, cleanliness, and overall health standards.
Freedom of Association & Collective Bargaining
Suppliers must respect the rights of workers to freely and lawfully associate with organizations of their choice. This includes the right to form or join trade unions and to engage in collective bargaining, in accordance with applicable laws.
Environmental Protection
Loopio is committed to partnering with suppliers who share our dedication to environmental sustainability. Suppliers must operate their manufacturing and other facilities in full compliance with all applicable environmental laws and regulations, including those related to waste management, emissions, discharges, and the handling of hazardous or toxic materials, as well as relevant international treaties.
Gifts and Entertainment
Suppliers must uphold the highest ethical standards and must not offer cash, gifts, favours, or entertainment to Loopio employees or representatives as an inducement to secure or retain Loopio’s business. Any such offers may be considered a breach of Loopio’s policies and may result in termination of the business relationship.
Conflict of Interest
Suppliers are required to promptly disclose any actual, potential, or perceived conflicts of interest to Loopio. This includes (i) any personal relationships, financial interests, or other affiliations that could improperly influence business decisions; and (ii) any situations where a conflict of interest may reasonably be perceived to exist.
Upon receiving such disclosure, Loopio will assess the situation and determine the appropriate course of action, which may include:
- Allowing the Supplier to proceed with appropriate safeguards in place;
- Requiring the Supplier to eliminate the conflict prior to providing goods or services to Loopio; or
- Terminating the Supplier relationship if the conflict cannot be adequately mitigated.
Monitoring & Enforcement
Suppliers must conduct their business ethically, with transparency and integrity in all interactions with Loopio. Loopio reserves the right to monitor compliance with this Notice, including conducting audits as deemed necessary. Suppliers are expected to fully cooperate with any inquiries, particularly those related to conflicts of interest.
Compliance with Applicable Laws
Suppliers must comply with all applicable federal, provincial, territorial, and local laws and regulations. This includes, but is not limited to, laws related to anti-corruption, anti-money laundering, economic sanctions, and all other legal obligations relevant to the standards outlined in this Notice.
Report Violations
Any suspected violations of, or questions related to, this Notice should be reported to Loopio’s Legal Team at legal@loopio.com. All reports will be treated as confidential.
Loopio strictly prohibits retaliation by any Supplier against a worker who, in good faith, reports a potential violation, questionable conduct, or seeks guidance regarding this Notice.
Non-compliance with the requirements set forth in this Notice may result in the suspension or termination of the Supplier’s relationship with Loopio.
Changes to This Notice
We will review this Notice on an annual basis. We reserve the right to update this Notice at any time to best reflect changes to our expectations from our Suppliers. The revised Notice will be posted on this website. We strongly encourage you to review this Notice regularly to stay informed of any updates.
Contact Us
If you have any questions or comments about this Notice, please contact the Legal Team at legal@loopio.com.