Supplier Code of Conduct Notice
Last Updated: July 2024
About
Loopio Inc., together with Loopio UK Ltd., Loopio India Software Private Limited and all other affiliates and subsidiaries (collectively “Loopio”) is a group of privately held companies that provides a software as a service (SaaS) platform that assists companies in curating, reviewing, maintaining and accessing a library of content for responding to requests for proposals (RFPs), request for information (RFIs), due diligence questionnaires (DDQs), and security questionnaires (SQs).
Our Supply Chain
As a remote-first organization, our supply chain is mostly limited to procuring software services; however, we work with a network of suppliers across various countries and are committed to ensuring that these suppliers uphold the same standards of ethics and integrity that we do.
Corporate integrity, responsible procurement sourcing, and the safety and well-being of workers across the global supply chain are of paramount importance to Loopio. These principles apply to all aspects of Loopio’s business, and encompass all manufacturers, distributors, vendors, and other suppliers (each a “Supplier” and collectively “Suppliers“) that supply certain products and services to Loopio.
In order to engage with Loopio, Suppliers must operate in a socially and environmentally responsible manner everywhere they do business. These goals can be accomplished by actively partnering with Loopio to improve sourcing standards and global supply chain practices.
This Supplier Code of Conduct Notice (this “Notice”) sets out the minimum standards that must be met by any Supplier that does business with Loopio regarding:
- Supplier’s treatment of workers
- Workplace safety
- The impact of the Supplier’s activities on the environment
- Supplier’s ethical business practices, including conflict of interest.
Applicability
This Notice applies to all Suppliers that provide goods and services to Loopio. Suppliers are responsible for compliance with the standards set out in this Notice throughout their operations and throughout their entire product supply chain, as applicable.
This means that this Notice applies to (i) Suppliers’ facilities, including manufacturing, distribution, and packaging facilities (“Facility(ies)“); and (ii) Suppliers’ suppliers, agents, and subcontractors and their respective Facilities.
Modern Slavery & Human Trafficking
Pursuant to Loopio’s Modern Slavery Policy, Suppliers must not engage in any form of slavery or human trafficking, which are prohibited throughout the supply chain. All labour must be voluntary. Slavery includes any type of compelled, involuntary, or forced labour, including, but not limited to labour performed by children, bonded labour, indentured labour; and prison labour.
Workers have the right to engage in work voluntarily, and Suppliers must not require workers to (i) surrender control over original identification papers or documents giving foreign workers the right to work in the country; or (ii) pay fees for the right to work.
Supplier must ensure that workers have the right to freedom of movement, including the right to (i) leave Supplier’s Facilities upon reasonable notice and at the end of each workday; and (ii) to terminate their employment or work arrangement [without restriction/upon reasonable notice] and without the requirement to pay any fees.
Compensation & Benefits
Suppliers must compensate all workers with wages, including overtime pay, and benefits that at a minimum meet the highest of (i) the minimum wage and benefits established by applicable law; (ii) applicable collective agreements; and (iii) industry benchmark standards.
Suppliers must also make wage payments and provide benefits as required under applicable law on a timely basis.
No Discrimination, Abuse, or Harassment
Supplier must not discriminate in hiring, compensation, training, advancement or promotion, termination, retirement, or any other employment practice based on race, colour, ethnic or national origin, gender, gender identity, sexual orientation, military status, political convictions, religion, age, language, civil, marital or pregnancy status, social condition, disability, or any other characteristic other than the worker’s ability to perform the job. Suppliers must treat all workers with respect and dignity.
Suppliers must not subject workers to corporal punishment, or physical, verbal, sexual, or psychological abuse or harassment. Suppliers must not condone or tolerate such behaviour by any of its suppliers and subcontractors.
Health and Safety
Suppliers must provide a safe, healthy, and sanitary working environment. Suppliers must take reasonable steps to prevent workplace hazards, and work-related accidents and injuries. If a Supplier provides residential and dining facilities for its workers, it must provide safe, healthy, and sanitary facilities.
Freedom of Association & Collective Bargaining
Suppliers must respect the right of workers to decide whether to lawfully associate with groups of their choice, including the right to form or join trade unions and to engage in collective bargaining.
Environmental Protection
Loopio will aim to only work with suppliers that share its commitment to environmental sustainability. Suppliers must operate its manufacturing and other Facilities in compliance with all environmental laws, including laws and international treaties relating to waste disposal, emissions, discharges and hazardous and toxic material handling.
Gifts and Entertainment
Suppliers must maintain the highest ethical standards and may not offer cash, favours, gifts, or entertainment to Loopio’s team members in exchange for Loopio to purchase products or services from the Supplier.
Conflict of Interest
Suppliers must promptly disclose any actual, potential, or perceived conflicts of interest to Loopio. This includes (i) disclosing any personal relationships or financial interests that may influence business decisions; and (ii) reporting any situations where a conflict of interest may arise.
Upon disclosure of an actual or perceived conflict of interest, Loopio will evaluate the situation and determine the appropriate course of action, which may include:
- Permitting the supplier to proceed with specific safeguards in place;
- Requiring the supplier to divest the conflicting interest before providing any products and services to Loopio; and/or
- Terminating the relationship with the supplier if the conflict cannot be appropriately managed.
Monitoring and Enforcement
Suppliers must commit to conducting business in an ethical manner, ensuring transparency and integrity in all dealings with Loopio. We reserve the right to monitor compliance with this Notice and conduct audits as necessary. Suppliers must cooperate fully with any inquiries related to conflicts of interest.
Compliance with Applicable Laws
Suppliers must comply with all applicable federal, provincial, territorial, and local laws and regulations, including anti-corruption, anti-money laundering, and sanction laws, and laws and regulations relating to all the standards set out in this Notice.
Report Violations
Please report any violations of or questions related to this Notice to Looio’s Legal Team at legal@loopio.com
All reports will be kept confidential. Loopio will not tolerate retaliation taken by Supplier against any worker who has, in good faith, reported violations or questionable behaviour, or who has sought advice regarding this Notice.
Changes to this Notice
We will review this Notice on an annual basis. We reserve the right to update this Notice at any time to best reflect changes to our expectations from our Suppliers. The revised Notice will be posted on this website.
Contact Us
If you have any questions or comments about this Notice, please contact the Legal Team at legal@loopio.com.