Environmental, Social & Governance (ESG) Policy

Environmental Factors

At Loopio, we are committed to making responsible choices in how we operate, with the goal of driving sustainability excellence across our business. We establish clear guidelines to help manage and grow our operations in an environmentally conscious manner, with the active support of our employees, suppliers, and partners.

We encourage and support efforts that help minimize our environmental footprint. The following principles guide our decisions and shape the continued development of our environmental practices:

• Continuously develop innovative solutions to reduce the environmental impact of our operations;
• Support a remote-first work model, reducing emissions from employee commuting;
• Implement and promote a comprehensive recycling system in our office and kitchen spaces;
• Invest in technologies that enable a paperless workplace;
• Limit non-essential business travel by prioritizing virtual collaboration tools such as videoconferencing; and
• Educate employees about environmental issues, including Loopio’s policies, impacts, and ongoing initiatives.

Social Factors

Human Rights (including Modern Slavery)

Loopio is committed to enhancing transparency and combating slavery and human trafficking throughout our business and supply chain. We are dedicated to protecting fundamental human rights across all our operations. Our Modern Slavery Policy underscores this commitment, emphasizing ethical conduct and integrity in all business relationships, and the implementation of effective systems and controls to ensure that slavery and human trafficking do not occur within our supply chains.

Health & Safety

Loopio is devoted to maintaining a healthy and safe working environment in full compliance with all applicable laws and leading health and safety standards. We have established a Joint Health and Safety Committee to promote workplace safety and ensure ongoing compliance with these commitments. All Loopio employees are required to complete health and safety training to support a safe work environment.

Diversity, Equity, Inclusion & Belonging (DEIB)

At Loopio, we are committed to measuring and fostering diversity and inclusion in all its forms. Equal opportunity is fundamental to our recruitment process, and we strive to maintain a positive workplace free from discrimination-one that champions fairness, equity, and respect for all identities and backgrounds. We regularly engage with employees and stakeholders to assess the diversity of our workforce and evaluate how equitable and inclusive Loopio is for everyone. Our DEIB Annual Report is available here.

Community Engagement

Loopio actively encourages participation in Employee Resource Groups (ERGS), internal communities that support and amplify the voices and experiences of specific groups. Our ERGs include:

• Breathing Space (Mental Health)
• Gradients (Diversity)
• Loopio Women’s Network (Women and Allies)
• Rainbow Spectrum (LGBTQ2S+)

Through regular events hosted by these ERGS, Loopio fosters meaningful opportunities for employees to connect with each other and engage with the broader community. The mission of our ERGs is to strengthen Loopio’s partnership with the wider community in promoting diversity, equity, and inclusion.

Governance Factors

Conflicts of Interest

Every Loopio employee has a personal responsibility to protect the company’s reputation and to act with honesty and integrity in all dealings with customers, business partners, vendors, and colleagues. This expectation is clearly outlined in Loopio’s Employee Handbook. Compliance with all applicable laws, rules, and regulations related to company activities is mandatory, and employees must conduct themselves in a manner that avoids even the appearance of impropriety.

All employees are expected to act in the best interests of Loopio and exercise sound judgement when representing the company. This means that all business decisions should be made free from any actual or perceived conflicts of interest.

Anti-Money Laundering, Bribery & Corruption

Loopio strictly prohibits any employee, director, or individual acting on behalf of the company from offering, giving, or promising any loan, reward, advantage, or benefit to another person in order to secure a business advantage. This prohibition is reinforced in Loopio’s Employee Handbook.

We are committed to maintaining a fair and ethical workplace for both our employees and business partners. Offering or accepting gifts or entertainment must always comply with applicable laws, local business customs, and the internal policies of Loopio and its customers.

Whistleblower Policy

Loopio’s Employee Handbook mandates that management and the People Team review every complaint of harassment, violence, or bullying reported in the workplace. Investigations may also be initiated based on whistleblowing disclosures or other information that comes to light.

We are committed to fostering an environment of integrity and ethical behavior, where employees feel safe, respected, and empowered to work lawfully. Loopio’s Whistleblower Policy ensures that employees can report any wrongdoing that may negatively impact Loopio, its employees, customers, shareholders, investors, or the public-without fear of retaliation or adverse consequences to their employment.

All reports and complaints made under the Whistleblower Policy are reviewed and reported to Loopio’s Board of Directors through the Risk and Audit Committee on a quarterly basis.

Compliance & Policy Violation

Compliance with this Policy is mandatory for all Loopio employees and applicable third parties. Employees must promptly report any actual or suspected violations in accordance with the procedures outlined in Loopio’s Employee Code of Conduct. Loopio prohibits retaliation against anyone who makes a good faith report.

Violations by employees may result in disciplinary action, up to and including termination, as outlined in the Employee Handbook. Loopio reserves the right to take appropriate action with respect to third parties who violate this Policy.

Changes to This Policy

We reserve the right to update this Policy at any time to reflect changes to our internal practices. The revised Policy will be posted on this website. We strongly encourage you to refer to this Policy often for the latest information about our ESG practices.

Contact Us

If you have any questions or comments about this Policy, please contact the Legal Team at legal@loopio.com.