The Best RFP Conferences, Events & Webinars to Attend in 2025

If you work in the fast-moving world of proposals, you know the pace rarely slows down. Deadlines, shifting priorities, and evolving client expectations keep you on your toes. And now, the rapid rise of technologies like AI is transforming how RFPs are created, managed, and evaluated.

Staying ahead means more than just keeping up with daily demands. It requires carving out time to learn, adapt, and exchange ideas with others in the field. These habits can be the key to reaching top-earning RFP pro status, which is why stepping away from your desk to connect with peers can be such a game-changer.

RFP conferences, events, and webinars give you the chance to recharge your skills while expanding your perspective. They’re where you can hear firsthand how other RFP professionals are tackling common challenges, see the latest tools in action, and pick up strategies you can put to work immediately. Plus, the connections you make with peers and industry leaders often prove just as valuable as the sessions themselves.

In this article, we’ve rounded up the best procurement conferences for RFP pros, covering when and where they happen, along with what makes each event worth your time. While a few of these top events have already wrapped this year, it won’t be long before they return for the next season. So get out your calendars and start planning for your professional development.

The Loopio Product Summit is a rapid-fire, two-hour event showcasing the latest in AI-powered proposal management.

Designed for busy bid professionals—whether you use RFP software or not—this webinar delivers practical tips to help you streamline workflows, handle increased demand, and thrive in the era of AI.

You’ll get an inside look at new Loopio AI features if you’re a current user, and all attendees will walk away with tech-driven strategies to boost efficiency and revenue.

Who It’s For: RFP professionals wanting to get faster and more strategic with their proposal process.

Date: October 1, 2025

Location: Virtual

Cost: Free

BPC Nashville 2025 was the world’s largest in-person event for bid, proposal, and capture professionals.

Hosted by APMP, this flagship event featured cutting-edge sessions on AI, strategic response management, certification opportunities, and real-world case studies from enterprise leaders like Microsoft, SAP, Loopio, and Responsive.

Powerful keynotes and expert panels delved into strategies to boost win rates, streamline RFP processes, and strengthen team collaboration.

Presentations included an engaging panel where Loopio CEO Zak Hemraj shared valuable highlights from our 2025 RFP Trends & Benchmarks Report, created in partnership with APMP, as well as a dynamic session from Loopio on change management to future-proof your RFP process.

With over 1,300 attendees coming together to learn and network, BPC Nashville stood out as one of the most impactful RFP conferences worldwide in 2025.

Who It’s For: Proposal managers, writers, capture professionals, and sales enablement teams across industries.

Location: Nashville, Tennessee, USA

Dates: This year, the conference ran from May 18–21, 2025, so mark your calendar for May 13–16, 2026.

Cost:

APMP Member: $1,460
Non-Member: $1,650

The Proposal Conference 2025, hosted by Orbit Online, is a one-day, in-person event focused on enhancing proposal quality, particularly within public procurement and proposal operations in Denmark.

The program covers key topics such as effective communication, stakeholder alignment, legal risk management, and the use of AI tools.

Attendees can look forward to case studies from COWI and Nordstern, 1:1 expert sessions, and valuable networking opportunities, including an optional networking bar held the day before the main conference.

Who It’s For: Proposal and tendering professionals in Europe, especially those in public procurement, legal, and B2B sales.

Date: September 3, 2025

Location: Copenhagen, Denmark

Cost: 1,995 DKK ($310 USD)

Hosted by APMP UK, BIDx® The Big One is Europe’s largest bid and proposal conference. Covering people, processes, and tools, you’ll find 34 breakout sessions, inspiring keynotes from the likes of Sam McAlister and Dominic Colenso, and plenty of opportunities to sharpen your skills.

Attendees can also earn 15 CEU credits toward their APMP certification. This is one of the best RFP conferences blending strategic learning, high-energy networking, and the latest bid tech showcases.

Who It’s For: European bid and proposal professionals looking to upskill, network, and explore the latest tools.

Dates: November 18–19, 2025

Location: Newport, United Kingdom

Cost:

APMP UK Member — 1 Day: £325 (early bird), £375 (early bird with Awards Gala)
APMP UK Member — 2 Days: £450 (early bird), £500 (early bird with Awards Gala)
Non-Member — 1 Day: £360 (early bird)
Non-Member — 2 Days: £500 (early bird)
Non-Member — Awards Gala: £55 (early bird)

Winning AI25 is APMP’s dedicated, AI-focused, virtual conference. Tailored for both AI newcomers and advanced users, the event offers practical deep dives on integrating AI into proposal workflows.

Key themes include productivity tools, content generation techniques, and strategies for improving bid efficiency.

To support flexible viewing, all conference sessions and resources will be available on the event platform and APMP TV. Attendees can also earn CEU/CPD credits for this event.

Who It’s For: Bid, proposal, and capture professionals exploring or scaling AI-driven RFP solutions.

Location: Virtual

Dates: November 5–6, 2025

Cost:

APMP Member: $125 (early bird), $210 (regular)
Non-Member: $225 (early bird), $325 (regular)
Corporate Member: $125 (early bird), $185 (regular)

This multi-day event is highly respected for its senior-level networking, training, learning, and development opportunities in the Asia-Pacific procurement space.

ProcureCon Asia 2025 united 475+ procurement leaders to explore AI, sustainability, supplier collaboration, and digital transformation.

Sessions focused on elevating procurement as a strategic growth driver with hands-on workshops, case studies, and keynotes from brands like Nestlé, Grab, PepsiCo, and Uber.

Who It’s For: Chief Procurement Officers, procurement leaders, sourcing executives, and supply chain innovators across APAC.

Location: Equarius Hotel Sentosa, Singapore

Dates: This year, the conference ran from July 8–10, 2025, so mark your calendar for July 7–9, 2026.

Cost: $2,000–$3,000+ SGD ($1,500–$2,350+ USD) with early bird and group pricing available

Attending an industry event is more than a break from daily tasks—it’s a strategic investment in both your professional growth and your organization’s success. If you’re building the case to attend an RFP conference or webinar, here are the tangible benefits worth sharing:

• Leave with actionable strategies you can apply immediately to improve your proposal quality and win rates.
• Keep up with AI innovations by picking up the latest insights on tools and best practices for proposal workflows.
• Enhance your professional skills by attending hands-on sessions, expert panels, and case study walkthroughs.
• Earn CEU or CPD credits to maintain or advance your APMP certification.
• Get inspired by thought leaders who share trends, predictions, and big-picture perspectives on the industry’s future.
• See proposal technologies in action to discover the best RFP software for your unique needs.
• Learn alongside peers through live discussions and networking exchanges and build a support network that will last long after the final keynote.

Registering for an RFP event is one of the most effective ways to advance your career while helping your team achieve better results.

If you want potential clients to invest in your solution, you need to first invest in yourself—and that means staying ahead of the trends continuing to shape the proposal industry in 2025.

Attending RFP conferences, events, and webinars is a powerful way to do just that, giving you access to cutting-edge AI innovations, proven win strategies, and insights from the industry’s top minds.

By carving out time to learn and network, you’ll return ready to outshine your competition.