8 Responsive Alternatives & Competitors

If your proposal team is searching for software to accelerate the RFP response process, chances are you’ve come across Responsive. It’s a response management platform that helps teams streamline proposal workflows, collaborate more efficiently, and save time with the support of AI and automation tools. 

While Responsive is a recognizable name, it’s not the only option. It’s important to explore alternatives, as each platform offers unique features, AI capabilities, pricing, and use cases. Understanding these differences is key to finding the RFP software that truly fits your team’s needs.

In this article, we’ll walk through the best Responsive alternatives so you can evaluate which platform aligns best with your priorities. At a glance, they are:

1. Loopio
2. AutogenAI
3. QorusDocs
4. Qvidian
5. RocketDocs
6. Ombud
7. Tribble
8. PandaDocs

8 Responsive Alternatives

1. Loopio

Loopio is the top alternative to Responsive, delivering a more integrated, scalable solution built around what really matters: content quality, seamless collaboration, and long-term knowledge management. (And yes, we’re biased.)

What Makes Loopio a Great Alternative to Responsive?

Loopio stands out for its comprehensive approach to streamlining the bid management process. It’s a one-stop shop for pulling questions from RFPs, drafting responses, collaborating with subject matter experts, tracking project timelines, and running reviews. By centralizing everything in one platform, teams stay aligned and on track—even under tight deadlines.

What Loopio does better than Responsive:

1. A smarter content library for winning responses: High-quality content creates high-quality proposals. Loopio’s adaptable library and automated review cycles make it easy to keep responses organized and up-to-date. You can always find the right answer fast thanks to versatile search options like filters, tags, similar word search, and contextual search.
2. AI and automation with human oversight: Loopio’s AI enhances your workflow while preserving human creativity. Generative AI drafts responses and tailors content, and flexible settings allow you to control the level of automation. With a transparent AI policy, you can trust the balance between efficiency and human expertise.
3. Context-aware AI: Loopio’s AI offers intelligent support that improves over time. It simplifies library cleanup by detecting outdated or redundant content. It also improves response relevance by leveraging team knowledge and usage patterns.
4. Ease-of-use and strategic support: Loopio is designed to be intuitive, making it simple for teams to learn and adopt quickly. Plus, our best-in-class Customer Experience team is ready to support you at every stage. From tailored onboarding to ongoing training, we make sure you get the most from your investment and continue to unlock more value as your business grows.
5. Streamlined collaboration workflows: Loopio focuses on simplicity that drives collaboration. User-friendly workflows, paired with integrations like Salesforce, Seismic, Slack, SharePoint, and SSO (just to name a few) keep subject matter experts and revenue teams working seamlessly together.

With AI-supported library management, context-aware first drafts, and intuitive collaboration, Loopio saves teams hours on repetitive tasks. The result? You can focus energy where it matters most: crafting strategic, winning proposals.

What Reviews Are Saying

Fans of Loopio range from proposal managers and bid managers to sales leaders, sales engineers and solutions consultants. What are they raving about on review sites like G2? Intuitive designs, AI efficiencies, collaborative features, unparalleled support, and more.

• “An easy-to-use timesaver for crafting thorough responses.” — Ben L. loves being able to access and revise the content library quickly and easily. As a bid and proposal manager at an enterprise company, he especially appreciates the ability to tag content for different geographical regions. 
• “Loopio is the best application for the RFPs, RFIs, DDQs, and security questionnaires.” — Omkar S. and his team have used Loopio to significantly reduce the time they spend on responses. The collaboration feature has been game-changing, keeping everyone on the same page without the need for long email threads.
• “Loopio offers a clean, simple user interface that makes it easy and intuitive to use.” — Jennifer S. and her mid-market team use Loopio to conveniently search content, prepend and append answers, tailor and review content, and import and export documents. She also loves Loopio’s integrations with Salesforce, which makes Go/No Go decisions measurable and transparent.
• “Fantastic implementation experience for a magical product!” — Kathleen E. appreciated that Loopio’s Customer Success team guided her every step of the way during implementation. As the administrator of the system, Kathleen likes that she can easily make changes and updates without involving her IT department or Salesforce Admin.
• “Loopio has had a massive impact on the way we respond to tenders.” — Jack W. shares that Loopio has transformed his team’s response process by streamlining workflows and enabling company-wide collaboration. His favourite features are Loopio’s AI-powered responses and the platform’s ease of use for all users.

2. AutoGenAI

AutogenAI helps teams accelerate the RFP writing process with generative AI that adapts to your historical content, brand voice, and custom prompts. It’s particularly useful for high-volume teams that want to generate first drafts faster without sacrificing quality.

Pros: 

• Good support for new features
• Simple to use and navigate

Cons:

• Limited workflows and integrations compared to full RFP platforms
• Best used as a companion tool, not a standalone solution

3. QorusDocs

QorusDocs excels in environments where Microsoft 365 and SharePoint are already in heavy use. It integrates deeply with Word, Excel, and PowerPoint, allowing teams to build, customize, and share proposals directly from those programs. Its content automation and collaboration features are tailored for sales and marketing teams working across multiple geographies.

Pros:

• Intuitive design for Microsoft users
• Strong templating and automation tools
• Scales well with distributed teams

Cons:

• Less intuitive outside the Microsoft ecosystem
• Searching and keyword selection can be difficult
• Some users find the interface to be clunky and difficult to navigate

4. Qvidian

Qvidian, part of Upland Software, is built for large enterprises that prioritize control, consistency, and compliance. It offers a structured, rules-based approach to proposal automation and excels at helping highly regulated industries manage complex documentation and brand standards.

Pros:

• Reliable content management, supporting quick access to proposal content
• Strong collaborative features and seamless syncing with Microsoft and CRM tools
• Effective customer support and uptime

Cons: 

• Can be expensive, especially for smaller teams
• Some features feel limited and outdated in certain areas
• Implementation can be challenging for new users

5. RocketDocs

RocketDocs blends traditional RFP functionality with workflow automation and real-time collaboration. It’s particularly strong when it comes to managing SME contributions, with built-in assignment tracking, approvals, and deadlines. Its enterprise content hub supports versioning, audit trails, and role-based access.

Pros:

• Powerful document management and efficient content search
• Intuitive user interface, with helpful library and search functions
• Highly rated customer service and support

Cons:

• Difficult and intimidating learning curve, especially for new users and advanced functionalities
• Some automation features require manual effort and could benefit from further development
• Limited flexibility—one issue can disrupt overall workflows

6. Ombud

Ombud positions itself as a revenue content automation platform, going beyond RFPs to support the full spectrum of sales knowledge needs. It’s ideal for sales engineering teams who manage RFPs, RFIs, and security questionnaires, as well as product Q&A. The tool curates and refines reusable content based on how it performs across deals.

Pros:

• Low barrier to adoption and onboarding for new users
• Fast, flexible team collaboration with simultaneous editing and visibility
• Easy upload and export of RFPs in various formats

Cons:

• Some users report issues with searchability and reporting capabilities
• Not as feature-rich for highly specialized reporting needs

7. Tribble

Tribble is a lightweight RFP response tool that leverages AI to simplify proposal creation for smaller teams. It focuses on usability and speed, with an interface that prioritizes clarity and automation. If you’re looking for something lean that doesn’t require months of onboarding, Tribble is worth considering.

Pros:

• High customer satisfaction and recommendation rating
• Strong ease-of-use and a responsive support team drive faster responses

Cons:

• Reminders and task management options are limited
• Some users wish for broader integration and workflow support

8. PandaDoc

PandaDoc is popular with sales and marketing teams who create a high volume of outbound proposals, quotes, and contracts. While it’s not a traditional RFP tool, it can be a practical alternative for teams focused on proactive proposals. Its e-signature, document tracking, and automation features make it ideal for shortening the sales cycle.

Pros:

• Highly intuitive and user-friendly platform
• Integrates with a variety of sales, CRM, payment, and collaboration tools
• Responsive customer support reduces bottlenecks in document processing
• Good fit for organizations that want end-to-end document workflows

Cons:

• Does not have deep RFP-specific features compared to niche competitors
• Some users report that plan features change without warning

Which Responsive Alternative Should You Use?

With so many responsive alternatives available, the key is finding the one that fits your team best. The right choice depends on several factors, including:

• Your biggest challenges in the RFP process
• Your team size and distribution of roles
• How your current workflows are structured
• The tools in your existing tech stack
• Your growth plans and long-term goals

At the end of the day, the best alternative is the one that empowers your team to respond faster, collaborate smarter, and win more. That’s why we recommend giving Loopio a closer look. With powerful automation, an intuitive content library, and unmatched customer support, Loopio is built to grow with you—and deliver results that last.